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If you’re looking for an office stationery list, you’re in the right place!
Perhaps, you’re in charge of ordering office stationery for your team but not sure where to start? Maybe you’re starting work in a new office (or from home!) and overwhelmed by all the stationery items you need?
In this comprehensive guide, I’ll walk you through the essentials that all businesses need when it comes to stocking up on office supplies.
From writing utensils and paper products to filing accessories and more, this is the ultimate go-to resource that will make sure your business always has everything it needs each year!
Office stationery supplies list: The complete guide
Not interested in seeing pictures and only want the list of stationery items? Click here for the office stationery items list.
List of essential stationery items with pictures
Paper
Paper is a necessary office supply for many reasons. It’s used to take notes, write memos and letters, record financial transactions, organize documents in filing cabinets, create brochures and flyers for marketing purposes, and more. Additionally, be sure to have printing paper as well for those who need to all documents, memos, faxes, and more. Also, paper can be recycled to help conserve natural resources and reduce landfill waste. For these reasons, paper remains an essential part of any office environment.
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Pencil & Pencil sharpener
Pencils and pencil sharpeners are two of the most frequently used items when it comes to office stationery. Pencils are perfect for writing, sketching, and taking notes, while pencil sharpeners keep them working optimally.
When it comes to sharpeners, there are two main types: manual and electric sharpeners. Manual sharpeners require less maintenance than electric models, but they take a bit of elbow grease to use. Electric sharpeners require an outlet and can be noisy, but they are much easier to use and can sharpen larger amounts of pencils in less time.
I recommend ordering standard pencils as well as mechanical pencils. Standard pencils are great. However, mechanical pencils offer a more durable option. They also have adjustable lead sizes, making them perfect for technical drawing and other precision writing. Whichever type you choose, make sure the model is suitable for your office needs before purchasing.
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Pens
Ink pens are essential office stationery supplies because they are versatile, long-lasting, and cost-effective. Ink pens have a wide range of uses in an office setting, such as taking notes, writing documents or letters, making labels and tags, drawing diagrams, and signing forms.
Their ink is easy to read due to its deep color saturation, regardless of the color chosen. The pen tips also come in a variety of sizes for different tasks that require precision writing. Furthermore, ink pens can last a long time with their reliable ink refill system, which keeps them cost-effective in the long run.
I recommend ordering ink pens in the below colors:
- Black ink pens (standard ink pen color)
- Blue ink pens (best for Financial Paperwork and Signatures)
- Red ink pens (best for showing a negative number, marking, and correcting documents)
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White-out
White-out can be a very useful office stationery supply to have on hand. It’s essential for correcting mistakes on documents and forms that are hard to erase, such as written text or typed printouts. The white fluid covers up the undesirable lettering, providing you with an easy way to correct typos or incorrect information without having to start over from scratch. White-out is also great for hiding unwanted marks that might interfere with readability or simply detract from the overall appearance of your documents and forms.
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Highlighters
Highlighters are a great tool for quickly drawing attention to important information. Whether you are studying, taking notes in meetings or trying to remember something from a document, highlighters allow you to easily identify the most essential parts of text with just a few strokes. Highlighters can be used on virtually any type of paper, and allow you to clearly highlight sections you want to remember without having to mark up the entire page. In addition, highlighters come in an array of colors which allows for further distinction between types of importance or categorization.
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Erasers
Erasers are essential office stationery supplies that are needed to make corrections on documents, writing materials, and other surfaces when using a pencil.
They provide a quick and easy way to make adjustments or changes on paper without ruining the whole page. Erasers also help provide neatness in written work by providing a clean surface for writing and making sure that there are no smudging or smearing when erasing mistakes.
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Stapler & Staples
A staple gun and staples provide a quick, easy way to secure loose papers or join multiple documents together for greater organization. A stapler helps to keep paperwork neat, organized, and presentable. Staple guns have come a long way from the traditional manual stapler. With a range of modern electric models, you can fasten multiple sheets of paper with ease and speed. If you’re working on projects that require more precision, there is also a range of tools available such as hole punches and corner rounders to make sure your documents look professional.
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Staple remover
A staple gun and staples provide a quick, easy way to secure loose papers or join multiple documents together for greater organization. A stapler helps to keep paperwork neat, organized, and presentable. Staple guns have come a long way from the traditional manual stapler. With a range of modern electric models, you can fasten multiple sheets of paper with ease and speed. If you’re working on projects that require more precision, there are also a range of tools available such as hole punches and corner rounders to make sure your documents look professional.
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Notepads/Notebooks
Notepads and notebooks are essential stationery supplies for the office. Notepads are useful for jotting down notes, ideas, and reminders quickly. Notebooks provide a more organized approach to note-taking, allowing users to categorize their thoughts into different sections or topics. This makes it easier to look back on past notes and quickly find the information needed. Both notepads and notebooks come in different sizes, formats, and colors to suit individual preferences.
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Tape dispenser & Tape rolls
Tape dispensers are incredibly useful tools for any office setting. Tape rolls are essential supplies that allow you to quickly and efficiently secure, package, and present documents. A tape dispenser can help you handle all of your taping needs quickly and efficiently, making it a valuable addition to any workspace.
Tape dispensers are available in a wide range of sizes, shapes, and styles to fit any office setting. There are manual tape dispensers that require a simple crank or pull-and-cut mechanism. Or, for a more advanced method of taping documents quickly and easily, you can choose automatic tape dispensers. These dispensers use electronic sensors to detect the paper and dispense the correct amount of tape in one smooth motion.
No matter which type of tape dispenser you choose, it is important to select one that will provide the best performance and convenience for your needs. For example, if you need to create a lot of packages or presentation materials quickly, an automatic tape dispenser can provide maximum efficiency.
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Post-it notes
Post-it notes are invaluable office stationery supplies that can help you stay organized and keep your work area clutter-free. Post-it notes come in a variety of sizes, colors, and materials to meet whatever your needs may be. Whether you need a full-sheet pad for writing down lengthy notes or a smaller-sized note for jotting down reminders, Post-it notes are an essential tool for any office.
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Binders
Binders are an essential office supply for organizing and storing documents. They come in handy for creating reference materials, presentation materials, catalogs, convenience files, loose-leafed reports, meeting minutes, and more. Binders can also be used to store important items such as contracts, letters and forms. In addition to helping keep paperwork organized, binders help prevent documents from being damaged or lost.
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Hole puncher
A hole puncher is an essential piece of office stationery that is often overlooked, but can be incredibly useful for many tasks. Using a hole puncher, you can easily and quickly punch holes into paper to create organized binders or documents.
By being able to conveniently place paper into folders with the help of a hole puncher, you can easily keep your documents neat and organized. Additionally, it also eliminates the need for staples, which is not only more time-consuming but could potentially damage the paper.
Hole punchers come in a variety of sizes, shapes and colors to fit different requirements or personal tastes. Some hole punchers are designed specifically for punching circles while others make it easier to punch a specific shape. There are also hole punchers that are adjustable, allowing you to punch multiple holes at once.
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Paper clips
Paper clips are essential office stationery supplies that can be used for a variety of tasks. They are useful for temporarily securing loose documents and allowing them to easily be removed when needed. Paper clips also make it easier to organize a workspace by keeping loose papers from becoming cluttered and hard to find. Additionally, paper clips come in many different sizes and styles, making it easy to find something that fits your needs. Overall, paper clips are incredibly useful office-supplies that help keep things neat and organized.
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Thumbtacks
Thumbtacks are a versatile and essential office supply, making them necessary for any workplace. Not only are they great for posting notes or drawings on bulletin boards and walls, but they can also be used to attach fabric or paper to other surfaces. Thumbtacks come in a variety of sizes and colors, making it easy for you to find the right one for your needs. They are made from a variety of materials, such as plastic, metal and wood, allowing them to be used on multiple surfaces without damaging them. Thumbtacks also come in different shapes and designs so you can express yourself while using them.
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Scissors
Scissors are versatile and essential office stationery items. They are not only great for cutting through paper and cardstock, but they can also be used to create interesting craft projects like cutting fabric, ribbon, felt, or even shrink plastic. Scissors come in a variety of sizes, shapes, materials, and price ranges, so it is easy to find the perfect pair for any project. When shopping for scissors, it is important to consider comfort and grip as well as blades that can handle tough tasks. With the right scissors in hand, your office will be ready to tackle whatever comes it’s way!
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Folders
Folders are essential office stationery supplies because they provide a way to organize important documents. Folders can keep papers organized by type, date, project or any other criteria you need. This makes it easy to find and refer to the information quickly when needed. Additionally, folders help keep documents secure from damage or loss and look neat when displayed on desks and shelves.
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Comprehensive stationery list
Do you want to make sure your office is stocked with absolutely everything you need?
Here is a complete list of stationery items you’ll need:
- Paper
- Pencil & Pencil sharpener
- Pens
- White-out
- Highlighters
- Erasers
- Stapler & Staples
- Staple remover
- Notepads/Notebooks
- Tape dispenser & Tape rolls
- Post-it notes
- Binders
- Hole puncher
- Paper clips
- Thumbtacks
- Scissors
- Folders
- Index cards
- Binders
- Binder clips
- Folders
- Calculators – I know what you’re thinking… don’t we have calculators on our phones?! Yes, we do. However, it’s still standard to have a calculator or two around the office for those who don’t want to use their phone and or desire to more comfort when calculating numbers.
- Whiteboard
- dry erase markers
- Dry eraser
- Mechanical pencil
- Mechanical pencil led
- hanging files
- Rulers
- rubber band
- envelopes
- Ink for printer
- Laminator
- Clipboard
- Glue
- Envelopes
- Markers
- Rubber stamp
- Extra ink for stamps
- Paper towel
- Tissue paper
- Label maker
- USB memory sticks
- Postage stamps
It is important to have all the necessary office supplies in order to help keep an organized and efficient workspace.
Having the proper supplies also helps avoid unnecessary trips to purchase additional products as well as saves time by having what is needed close at hand.
It is also important to regularly check your stock of office supplies so that you can restock and replace items when necessary. This ensures that all employees have the necessary items to do their job efficiently and effectively.
Home office space supplies
Here are a few office desk must-haves
- Desk Calendar
- Desk Lamp
- Desk mouse
- Mouse pad
- Keyboard
- Command Hooks
- Printer
- Wastebasket
- Swivel chair
- Computer
- Personal fan
- Computer glasses
- Organizer/paper tray
- Clock
- Planner (Check out my article on the best business planners!)
- Coffee mug
- Seat cushion
- Small humidifier
- Wireless charging pad
- Headphones
- Wireless charging station
- Succulent
- Mini-fridge
- Stressball
- Keyboard cleaner
- Desk cleaner
- Desk treadmill
Wanna see how I work? You can check out my at-home office and beauty room video below:
If you love simple decor and everyday living, be sure to subscribe to my YouTube channel!
Frequently asked questions: Office stationery list
What is normal office stationery?
Normal office stationery typically includes items such as paper, pens, pencils, markers and highlighters, folders and binders, glue sticks, erasers, calculators, and rulers.
These items are essential for completing daily tasks in the workplace, such as writing memos, creating presentations, and taking notes during meetings.
Other common office supplies include labels, paper clips, hole punchers, staplers and staples, envelopes, tape, scissors, and sticky notes.
These items are all useful for organizing documents and other paperwork. They can also be used to label shelves or drawers in an office filing system.
What is the most popular stationery item?
The most popular stationery item is a pen. Pens are used to write documents, take notes, and sign important documents. They come in a variety of colors and styles, and can be found in nearly any office.
How do I create an office stationery list?
First, take a tour of your current office and do an audit of what is missing and what is needed. Take into consideration the size of your current office and make a list of everything that you need. This includes furniture, equipment, shelves, storage solutions, and other items.
Next, create a budget for your new office space. Make sure to include all necessary items, such as desks, chairs, filing cabinets, and other storage solutions.
Take into account any existing furniture or equipment you may already have and factor in any additional costs that may arise.
Once you have a budget in place, it’s time to start shopping around for the items you need. Consider websites like Amazon, Walmart, Staples, and Office Depot for purchasing items.
Do your research and compare prices so you can find the best deals. One way I make sure I’m getting the best deal and saving money is by using Rakuten, which allows you to get your money back. Click here to get $30 FREE with Rakuten (and NO, you don’t have to put your credit card info anywhere!)
If you’re going to purchase furniture for your at-home office, make sure you have a clear plan in mind and enlist some help if necessary.
Have someone measure and map out the space, so you know where to place furniture and equipment. This will ensure everything fits perfectly and that there is enough room for everyone to work comfortably.
Finally, don’t forget to spruce up the decor and make your office a pleasant place to work.
You can do this with wall art, plants, rugs, and other accessories. Once you have everything in place, sit down and enjoy your new workspace!
Conclusion
Well, that’s it for my ultimate office stationery list! I’ve covered everything from basics like paper and post-its to extras such as whiteboards and printer ink.
Now, you can make sure your work office or home office is stocked up with all the essentials—so you are not frantically scrambling at the last minute!
Overall, no matter your preferences or budget, having a comprehensive stationery list ensures you have everything you need in order to be productive. Plus, it even helps keep the vibes in your workspace uplifting and inspiring.
I hope this guide has been helpful and that you’re excited to create a space tailored to both you and your needs (or colleagues if your stationery is for the office!).
Do you already have any of these items? And am I missing any office supplies? Let me know down below—I’d love to hear about which items help make working from home easier for you!
